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BESIII Membership Rules

Approved on July 7, 2008

Revised on:October 24, 2010,June 7, 2013

1.      Members

Scientists including graduate students, engineers and other technically oriented persons intending to make a significant contribution to this collaboration in terms of detector operation, data analysis or hardware development are eligible to be members. The membership committee will review applications of new senior faculty members from existing BESIII institutions.


Members will be associated with an institution that has been admitted to the BESIII collaboration. Membership information will be updated by the IB on a yearly basis upon recommendations from the institute representatives. Normally, membership expires 3 months after leaving a BESIII institution or after one year of inactivity.


A member who severely violates the bylaws of the collaboration will be removed from the collaboration by 2/3 votes of the IB members.



2.      Institutions

Institutions (universities or laboratories) shall be admitted to or removed from the collaboration by vote of the IB. These votes shall be called by the Spokesperson. A vote of 2/3 of IB members will be required to remove an institution from the collaboration. Each institution shall have at least two scientists who are eligible to be members, and one   of   them   must   be   an   experienced   experimentalist.   It   is   expected   that   a Memorandum of Understanding (MoU) between the Institution and the Collaboration shall be implemented within a reasonable time.


Each institution is responsible for its list of members and for designating a contact person serving for a one‐year renewable term that will receive and disseminate collaboration information within that institution. This contact person also serves that institution’s IB representative and is identified at the time of admission of an institution to  the  collaboration.  In  addition,  each  institution  will  ensure  that  its  members participate in shift work, data analysis and a share of service work as required by the IB.


The membership committee should review the status of the member institutions every year. If an institution either has reduced in size below the requirement for full membership in the BESIII collaboration, or cannot fulfill 1/3 of the shifts assigned in the last two years, its membership status should be discussed by IB.


The  membership  committee,  together  with  the  management,  should  provide detailed information on the contributions (analysis, other service work etc.) of the institution whose membership is in question for discussion. Following the recommendations from the membership committee, a vote by IB representatives will be carried out. If the institution cannot get 1/3 participants support, its membership status


will be assigned by “inactive” for one year. For the “inactive” institution, the voting power in IB is suspended, and the institution and members do not appear in the author list.


Member institutions may submit their intention to withdraw from the collaboration to the Spokesperson.


The Collaboration publishes physics papers for which there is an "Author List" of Collaboration Members who are eligible to have their names appear as Authors of the papers. Nominally, there is a default list of authors.


The detailed requirements for authorship are delineated in a separate document entitled "Guidelines for Authorship". It should be noted that the term "Member" and "Author" are not completely synonymous, although there is a substantial overlap of these two categories.



3.    Scientific independence and objectivity

Results   coming   from   different   experiments   on   the   same   topic   should   be independent of one another.    This ensures that a confirmation of a physics result is really an independent confirmation.    Therefore BESIII members are expected to not work  on  the  same  topic  in  two  or  more  experiments  at  the  same  time.    Indeed, physicists working on one experiment should avoid any contact with results from the

``other'' experiment in order to not bias their analysis.


Failure to respect this rule by BESIII members is bad for BESIII and for the members involved.    Spokespersons will be responsible for informing individuals of this rule and for enforcing them.